Property Records Search
November 14, 2019
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Property Records Information

Real Estate Property Records (also public property records, property ownership records) is public information in the United States of America, which means anyone can access it. Real property records are generally filed with and kept on a county level; they originate from two major governmental sources: County Recorder's or Courthouse and Property (Tax) Assessor's offices.

Only a few years ago, acquiring property information or running a title search intended going to the local recorder's office, waiting for hours and often filling out forms and paying a fee for each copy of a property record. Advancements in high-speed online communications and secure e-commerce have made it possible to employ electronic property searches and deliver millions of real property records via the Internet. Nowadays to research and retrieve property information, or uncovered hidden real estate assets takes only a few minutes.

In addition to property reports, localized radius searches, and custom property research, HomeInfoMax also offers free links to customized maps, county officials and demographic information, and several options for storing, saving, downloading and printing property reports, documents, and marketing leads. Our traditional searches are limited to County and State, and can be confined to City and State or to a ZIP Code. We also offer statewide search option with current property owner name. Property records' databases consist of many millions of records and grow regularly – it is not practical to offer an all-inclusive nationwide property search without any geographical restrictions.

With flexible search options there are often no requisites to have the exact property address in order to run a fruitful research. A search using property owner last name or a business name is one of the options available to our subscribers; this type of property search request can be expanded to find matches within the entire state. Searching with a formatted Assessor's Parcel Number is another option – there is no extra cost to search for properties with either method. To assist our subscribers with research, we allow “wildcard” options in certain search fields, and the quality and consistency of property reports is never compromised. We have also incorporated free State/County/City/ZIP Search tools that are designed to lookup Counties and Cities throughout the United States and find the latest data on county demographics and other useful information.

Having access to this much diverse real estate data presents many technological challenges, as well as unique opportunities. We have reliable means enabling to monitor and capture latest updates in real property records. Regrettably, some counties still are not modernized enough to offer up-to-the-minute information in a timely fashion, yet we do monitor all available sources at all times and promptly incorporate most recent real estate transactions and title transfers into our search system. Our State/County Coverage area of property records is one of the largest in the nation and includes virtually all types of Real Estate properties, such as residential, commercial, industrial, agricultural, vacant lands, time-shares, and others. We offer property information throughout all 50 states and cover over 98.8% of real property owners in the United States – that makes us the largest provider of real estate records, documents and parcel maps in the country.

In addition to searching for property profiles, we enable our users to obtain Property Title History, Voluntary Liens and Property Legal & Vesting reports. Real estate reports may consist of many elements; we also have digital copies of actual recorded documents as Document Images and Parcel Maps reflecting the legal boundaries and dimensions of each parcel. Our Basic or Detailed Property Reports do not contain title history, lien records or Legal & Vesting descriptions. The property Title History report (also called Transaction History Report) is moderately different and principally deals with chronological events of financial transactions (mortgages) and ownership (title) transfers on a property. The property Voluntary Liens report (also called Debt Report) is a more comprehensive report made up of chosen liens with chronological events of financial and ownership transactions on a property, such as the status of secured financial interests, releases, assignments and foreclosures. The Legal & Vesting report in essence consists of 2 distinct factors – the Legal part deals with property legal description, and the Vesting part deals with property ownership and status and manner in which title of ownership is held (title vesting). Our instant Legal & Vesting report also includes the latest property tax figures.

One of the essential advantages in using the modern technology is our ability to manipulate, categorize and organize property information in ways that are highly optimized, and therefore become exceptionally beneficial to our users. For example, property search using a street address range will produce owner names, addresses and parcel numbers of all properties within that range. Similar logic can be applied to a property search by an owner or a business name, and this sort of search will generate all properties owned by a specified individual or a business within your selected area. Our subscribers get Homeowners Lists program at no additional cost. This program contains not only residential homeowners' lists, but also all other types of real property owners.

If your needs are special, or you are interested in professional targeted marketing with customized search variables, we offer two other optimal choices: our exclusive Property Research & Lead Generation and Radius Search programs that are available to all our subscribers. For highly customized and personalized property searches and concise Single-Line Property Reports our Property Research & Lead Generation program is one of the most modernized tools used by professionals who look for ways to custom-tailor and fine-tune their marketing needs. Customized features are also applied to a research of property records using diversified search criteria and various smart filtering options. This is a vastly comprehensive search method that contains over 160 Search Criteria and several practical sorting choices. If your research needs are within the boundaries of a neighborhood, the Radius Search program originally designed for Real Estate "farming" will identify immediate properties and property owners in close proximity from the target property. A variety of specified and localized distances and optional filtering preferences can also be applied.

Custom property research and radius searches would not have been possible without sophisticated and highly synchronized search algorithms. Subscribers are given an option to research and find the number of matches before agreeing to make their final purchase. Just like traditional property records search, these programs also include all types of real estate properties throughout all 50 states.

Property Records Limitations

The amount of property information available within a particular geographic area varies depending upon what each state legislates to the property recorders to make it public. For instance, the following states: Idaho, Indiana, Iowa, Kansas, Missouri, New Mexico, Texas, Utah, and Wyoming are non-disclosure states, meaning they do not have to make certain property data public, such as property sale price or sale date. Other key states, such as California, Florida, New York and most others, make virtually all Real Estate records accessible to public. A few states, such as California also may impose restrictive limitations on the availability of property records of elected officials.

How to Retrieve Property Records

Today, Real Estate property records are easily obtainable from the Internet, and HomeInfoMax provides secure, convenient and instant online access to the leading nationwide property records' databases.


What is Property?

  • the rights that one individual has in land or goods to the exclusion of all others; rights gained from the ownership of wealth.
  • Real Estate.

Property includes all those things and rights which are the object of ownership. Real property consists of land or anything attached to or a part of the land such as a house. Real property is commonly known as Real Estate. Property that becomes an integral part of a building such as heating and air conditioning units is also considered to be real property.

All other property such as stocks, bonds, jewelry is called personal property - our Website deals wholly with general real estate, and particularly with real estate property records.

What are Real Estate Property Records?

Real Property Records contain all of the recorded data associated with a particular Real Estate. Real Property definition includes many different types of properties such as residential, condominium, commercial, industrial, vacant land, mobile home, and time-shares - virtually everything that can be developed and used for residential or commercial purposes.

What is a Property Title?

Evidence that the ownership of Real Estate is in lawful possession thereof; evidence of ownership. It is the owner's right to possess and use the property.

Types of Real Estate
  • Residential Property: In real estate brokerage terminology, owner-occupied housing; in income taxation terminology, rental units used for dwelling purposes, not of a transient (hotel, motel) nature. To qualify as residential, at least 80% of a building's income should be derived from dwelling units.
  • Condominium: A form of property ownership in multi-unit structures; can be residential, industrial or commercial. Each unit is owned individually and all common areas (sidewalks, hallways, stairs, pools, etc.) are owned in undivided interest ownership with all unit owners having an equal share.
  • Commercial Property: Property designed for use by retail, wholesale, office, hotel/motel, or service users.
  • Industrial Property: Property used for industrial purposes, such as factories, industrial yards, or developmental parks.
  • Vacant Land: Land not currently being used; may have utilities and off-site improvements. Contrast with raw land.
  • Mobile Home: A dwelling unit manufactured in a factory and designed to be transported to a site and semi-permanently attached.
  • Time-Share: A form of property ownership under which a property is held by a number of people, each with the right of possession for a specified time interval. Time-sharing is most commonly applied to resort and vacation properties.
Forms of Property Ownership

Real property can be held in several different methods, which affect income tax, estate tax, continuity, liability, survivorship, transferability, disposition at death and at bankruptcy. Most recognizable property ownership types are:

  • Tenancy in severalty: Ownership of property by one person or one legal entity.
  • Joint tenancy with right of survivorship: Two or more persons own a property. A joint tenant with the common law right of survivorship means the survivor inherits the property without reference to the decedent's will. Creditors may sue to have the property divided to settle claims against one of the owners.
  • Tenancy by the entireties: A husband and wife own the property with the common law right of survivorship so, if one dies, the other automatically inherits.
  • Tenancy in common: Two or more persons own the property with no right of survivorship; each has an undivided interest. If one dies, his interest passes to his heirs, not necessarily the co-owner. Either party, or a creditor of one, may sue to partition the property.

Other Real Estate forms of ownership are business kinds such as: Corporation, Limited Partnership, Partnership, Real Estate Investment Trust, and Subchapter S Corporation. Practically all types of real estate can be held under virtually all forms of ownership.

What is a Property Deed?

A written document, properly signed and delivered, that conveys title to the real property. There are several types of deeds: General Warranty Deed, Quitclaim Deed, Special Warranty Deed, Grant Deed, Trustee's Deed and others.

What are Counties?

A County is district into which a state is divided. It is a sub-division of regional self-government within an autonomous jurisdiction. The United States in addition to being divided into states are also divided into counties; counties are divided into civil townships, boroughs, towns, etc. The term county in the U.S. is used in 46 states; in addition of county boundaries servicing as local subdivisions of the state government, they are also used for local property records upkeep, including most, but not necessarily all real estate records. There are at present over 3,100 counties. The exceptions are Alaska and Louisiana – they call each such division a “borough” and a “parish” respectively. For practicality, HomeInfoMax does not distinguish between alternate names or definitions – searching for property records is always available within a county and a state, or state-wide with an owner name throughout all 50 states, Washington DC and U.S. Virgin Islands.

Several samples of Property Records are available for review for Basic and Detailed Property Profiles, Property History, Property Voluntary Liens, Property Legal & Vesting reports, Assessor Parcel Maps and Real Estate Document Images; you can also evaluate our Property Research & Lead Generation and Homeowners Lists retrieval programs. Some real property reports, such as vacant lands, are usually obtainable by searching with County/State only, yet searches in City/State or a 5-digit ZIP Code can also be productive. HomeInfoMax in addition to governmental property information also provides a smaller percentage of property records from reliable commercial and private sources.

To make clear sense of so many different types of property records and accompanying fees, we have assembled a well-organized chart that lists all pricing plans along with their associated types of property reports. Everything that relates to our pricing schedule and subscriptions is found on Select and Subscribe page - it is easy to read and simple to compare.

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This site does not assert any type of confidentiality between our firm and those visiting our site and is not meant to communicate any legal advice to a viewer. As such, we are not responsible for any decisions that an individual or entity might make after viewing this site. Unauthorized use, tampering with or modification of this system - or its supporting hardware or software - may violate federal or other statutes and may subject the violator to criminal and civil penalties. In the event of unauthorized intrusion, all relevant information regarding possible violation of law may be provided to law enforcement officials. Any other questions regarding this policy may be sent to us by e-mail.
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